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DA Form 3644 exists to monthly abstract of issues of petroleum products and operating supplies — that is the short version. Title of record: MONTHLY LEDGER OF BULK PETROLEUM. The page covers the download, the entries and the disposition, nothing else. Current here: edition 12/01/2024, status ACTIVE, 1 page(s), near 200 fields. Superseded edition. A newer one is out; stay here only for files already executed on this version.
Authority sits in two places. G-4 owns the form, AR 703-2 says when it is raised and where it goes. Routine cases need neither read in full — the page itself carries the sequence. The entries are completed by their subject or by unit administrative staff working from what that person supplies.
PDF, XFDL are available and the decision takes one second. Type your entries: fillable pdf. Write them: printable pdf. The published layout is common to both, so the format governs your method and nothing more.
Save the download and open it in a dedicated reader. That single step prevents the common failure: an in-browser viewer accepts your typing and discards it at tab close. Confirm with one field and one save cycle before committing the whole form. The xfdl copy needs the IBM Lotus Forms Viewer. That format runs in Army systems and nothing else reads it.
No charge, no account, no email address. The file is the published document, distributed unaltered.
What the form asks for
- ContentArea1
- DATE
- DF_C
- DF_C_1
- DF_C_10
- DF_C_11
- DF_C_12
- DF_C_13
- DF_C_14
- DF_C_15
- DF_C_16
- DF_C_17
- DF_C_18
- DF_C_19
- DF_C_2
- DF_C_20
- DF_C_21
- DF_C_22
- DF_C_23
- DF_C_24
- DF_C_25
- DF_C_26
- DF_C_27
- DF_C_28
The heading entries carry more weight than the body. Name spelled as in official records, identification number, organisation, date prepared. Retrieval runs on those values, so a transposed digit or a casual spelling costs someone a file search. Fill them before anything else.
Tabbing beats clicking for coverage. The order was set at build time and tracks the page layout, so following it leaves no gaps. Boxes and buttons are clicked; where options are exclusive, one selection cancels another by design. Watch field width on long entries: one-line fields have no wrap, and what runs past the edge disappears in print though the screen still shows it. Move that text to remarks or a continuation. Never leave an inapplicable field empty — enter the nil mark, because a reviewer cannot distinguish a skipped question from a considered answer.
Signature comes after every other entry — ink or an approved electronic means, and without it the document is a draft. Where reviewing, approving or witnessing signatures are called for, take them in printed block order, each dated on the day applied. Before release, one pass from the top. The defects worth hunting are always the same four: mandatory fields left empty, identification digits transposed, dates with day and month reversed, and stale data surviving in a copy reused in place of a blank form.
Read the Privacy Act statement at the point it appears. Authority, purpose, routine uses, mandatory or voluntary — four facts, and they govern what you are about to enter. A completed copy holds personal data and takes the handling rules that attach to it.
Routing follows AR 703-2 and nothing else — a named office, the unit administrative channel, or the individual's file, according to why the form was raised. Copy it before it leaves. Retention is fixed by the records schedule for the series, which local practice does not shorten or extend.
Companion documents come from the same series and number scheme. Within the DA series, a shared proponent or a shared directive usually means shared use, and a form cited on the face of another accompanies it. Gather the whole package first — continuation sheets, cover sheets, transmittals.
A stored file goes stale silently. The proponent revises, a new edition date is published, and your copy says nothing about it — so compare the printed date against the edition in force before typing into it again. Completed submissions on an earlier edition are not reopened.
What is distributed here are reproductions of published Department of the Army documents. Independent site, no official standing, no forms of its own. Nothing on the page constitutes legal advice, and acceptance by any office is outside what can be stated. Put questions about entries, requirements or eligibility to G-4 or your servicing administrative office.
Questions and answers
- What is DA Form 3644?
- MONTHLY LEDGER OF BULK PETROLEUM
- Which edition is current?
- 12/01/2024
- Who is responsible for this form?
- G-4
- In which formats can it be downloaded?
- PDF, XFDL, PDF