Download the form
DA Form 4138-R handles one job: monthly authorization control record (lra). The official title is MONTHLY AUTHORIZATION CONTROL RECORD (LRA). Download it below, fill it in, sign it, send it where your directive says. The edition on this page is 01/01/1974, status ACTIVE, running 1 page(s) with about 200 fields to complete.
ASA (FM&C) is the proponent, DOD 7000.14-R VOL 13 the prescribing authority. Read the directive only if something about your situation departs from the standard case. Otherwise the form is filled by the individual it describes, or by the records clerk keeping the file, and reviewed through the printed signature blocks.
Pick by how you will enter data: PDF on offer. Typing means fillable pdf, where the boxes accept keystrokes and hold them on save. Handwriting means printable pdf, a flat page image sent straight to a printer. Neither version changes what appears on the page.
Save the download and open it in a dedicated reader. That single step prevents the common failure: an in-browser viewer accepts your typing and discards it at tab close. Confirm with one field and one save cycle before committing the whole form.
No charge, no account, no email address. The file is the published document, distributed unaltered.
What the form asks for
- ACTIVITY1
- ACTIVITY2
- ACTIVITY3
- AMOUNTA
- AMOUNTA_1
- AMOUNTA_10
- AMOUNTA_11
- AMOUNTA_12
- AMOUNTA_13
- AMOUNTA_2
- AMOUNTA_3
- AMOUNTA_4
- AMOUNTA_5
- AMOUNTA_6
- AMOUNTA_7
- AMOUNTA_8
- AMOUNTA_9
- AMOUNTB
- AMOUNTB_1
- AMOUNTB_10
- AMOUNTB_11
- AMOUNTB_12
- AMOUNTB_13
- AMOUNTB_2
Header first, always. Name as your official records spell it, identification number, unit, date of preparation — these four index the finished record, and an error in them hides the document from anyone searching for it later. The substantive blocks can wait thirty seconds.
Tab through the fields rather than clicking. The tab order was fixed when the form was built and generally follows the page, which catches boxes a mouse skips past. Check boxes and option buttons take a click, and an exclusive group clears the previous selection when you make a new one. Single-line fields do not wrap — text past the field width prints truncated while still showing in full on screen, which is why the loss is discovered after printing. Overflow goes to remarks or a continuation sheet. A field that does not apply gets the mark meaning none; blank space reads as an omission.
Signature comes after every other entry — ink or an approved electronic means, and without it the document is a draft. Where reviewing, approving or witnessing signatures are called for, take them in printed block order, each dated on the day applied. Before release, one pass from the top. The defects worth hunting are always the same four: mandatory fields left empty, identification digits transposed, dates with day and month reversed, and stale data surviving in a copy reused in place of a blank form.
Privacy Act statement first, personal entries second. The notice covers who is authorised to collect, why, who else routinely sees it, and whether you must answer. After completion the file carries personal data and is stored and sent under the corresponding safeguards.
Send it where the directive says: the office it names, the unit administrative channel, or the individual's file. Take your copy before submission. How long the record is held comes from the schedule for the series, not from the office holding it.
Related forms are found by series and number. DA series documents under the same proponent or the same prescribing directive are commonly required as a set, and any form named on the face of this one goes forward with it. Assemble continuations, covers and transmittals before submitting, not after the query comes back.
Edition date is the version number, printed on the page. Hold a locally saved copy against the current edition before reuse, since nothing on your machine signals a revision. Work already executed under a superseded edition remains as filed.
These are reproductions of published Department of the Army documents, offered for download. The site is independent, connected to nothing official, and issues no forms of its own. Nothing here is legal advice and no statement is made about acceptance by any office. Questions about an entry, a requirement or eligibility go to ASA (FM&C) or your servicing administrative office.
Questions and answers
- What is DA Form 4138-R?
- MONTHLY AUTHORIZATION CONTROL RECORD (LRA)
- Which edition is current?
- 01/01/1974
- Who is responsible for this form?
- ASA (FM&C)
- In which formats can it be downloaded?
- PDF, PDF
Publisher notes
- 41-ITEM ALSO PRODUCED IN ELECTRONIC MEDIA,