Download the form
DD Form 1265 is a Department of Defense form, not a service form: DD Form 1265, Request for Convoy Clearance, September 1998, used to Request For Convoy Clearance. The DD prefix is the operative fact. It means one blank serves every military department — Army, Navy, Air Force, Marine Corps, Space Force, Coast Guard under Defense jurisdiction — plus the defense agencies and combatant commands. No branch variant exists.
Authority: not stated prescribes it, not stated maintains it. Those two names settle most disputes about why the form is being asked for. Local commands add timing on top; the requirement itself comes from above them.
Current edition is not stated, carried as not stated. Check that against any copy you already hold before doing anything else — Department-level revisions land everywhere simultaneously, so a stale file is stale across the whole Department.
The set is PDF. Size: 2 pages, about 141 fields. Everything below refines that choice.
Default to fillable pdf, print only when you must. The fillable file stores what you type; the printable file is a blank picture. A Department form often travels further than a service form — scanned, emailed, forwarded to an agency that never saw the original — and typed text is what survives that.
What the form asks for
- 18. E T A and E T D at state lines, major road junctions, major bridges and tunnels, metropolitan areas and overnight halt sites. Continue on a separate sheet if additional space is required. a. location, line 1.
- 18.b. E T A, line 1
- 18.c. E T A date, line 1. (four digit year, two digit month, two digit day.)
- 18.d. E T D, line 1
- 18.d. E T D date, line 1
- 18.a. location, line 2
- 18.b. E T A, line 2
- 18.c. E T A date, line 2.
- 18.d. E T D, line 2
- 18.d. E T D date, line 2
- 18.a. location, line 3
- 18.a. location, line 4
- 18.a. location, line 5
- 18.a. location, line 6
- 18.b. E T A, line 3
- 18.b. E T A, line 4
- 18.b. E T A, line 5
- 18.b. E T A, line 6
- 18.c. E T A date, line 3.
- 18.c. E T A date, line 4.
- 18.c. E T A date, line 5.
- 18.c. E T A date, line 6.
- 18.d. E T D, line 3
- 18.d. E T D, line 4
Start by matching the printed date to not stated. Old blanks accumulate in shared folders for years. Because the Department reissues to all services in one action, nobody is still accepting the previous layout by local custom.
For anything ambiguous in a specific field, the form's own instructions come first and not stated controls where the two differ.
Send it as not stated or local guidance specifies. Save a copy. Cross-service and cross-agency routing is normal for Department forms, and a lost original outside your own organization is harder to chase down.
Related forms are found by number alone. The DD sequence is one unified Department-wide series, so a cited number resolves to exactly one document with no branch qualifier needed.
Prefix before number. A DA citation and a DD citation in the same instruction point at separate systems — one Army, administered by an Army proponent, one Department-wide under not stated — and there is no correspondence between them at any number.
Editions change when the prescribing directive is reissued, when the data collected changes, or when notice language is amended. None of that reaches you. Checking not stated at download is the entire defence, and it is cheaper than repeating a submission.
Limits of this page: it distributes a published Department of Defense document and describes it. No legal advice, no procedural ruling, no statement about whether any submission will be accepted. Applicability, eligibility and procedure belong to not stated, to a servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1265?
- DD Form 1265, Request for Convoy Clearance, September 1998
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?