Download the form
Treat DD Form 1640 as Department-level, which changes how you look for it. Title: DD Form 1640, Request for Plant Clearance, January 2016. Function: Request for Plant Clearance. Because the number carries DD rather than a service prefix, the same edition covers all military departments and the defense agencies at once. Nobody issues a Navy copy or an Air Force copy.
not stated is the prescribing publication and not stated the office responsible for the document. Deadlines belong to local implementing guidance, not to either of those, so a submission date is a question for the receiving office.
Current edition is not stated, carried as not stated. Check that against any copy you already hold before doing anything else — Department-level revisions land everywhere simultaneously, so a stale file is stale across the whole Department.
The set is PDF. Size: 1 pages, about 26 fields. Everything below refines that choice.
Default to fillable pdf, print only when you must. The fillable file stores what you type; the printable file is a blank picture. A Department form often travels further than a service form — scanned, emailed, forwarded to an agency that never saw the original — and typed text is what survives that.
What the form asks for
- 1. Date Prepared (four digit year, two digit month, two digit day).
- 2. To (Include ZIP Code).
- 3. From (Include ZIP Code).
- 4. Gross Value of Inventory Schedules (In dollars).
- 6. Procurement Instrument Identification Number.
- 7. Prime Contract End Item.
- 8. Subcontract Number.
- 9. Name and Address of Prime Contractor (Include Zip Code).
- 10. Name and Address of Subcontractor (Include ZIP Code).
- 11. Location of Property.
- 5. Schedule Partial Number.
- 12. Type of contract. Press space bar to mark X in first box if fixed price, second if cost type, third if facility, fourth if lease agreement, fifth if formal storage agreement, or sixth if bailment.
- 13. Type of inventory. X first box if termination, second if residual to completed contract, third if change order, fourth if excess to active contract, or fifth if production equipment.
- 14. Remarks.
- 15. Enclosures(s). Include Prime Contractor's Certificate of Allocability and Statement of No Further Requirements for the Property.
- 16. Requesting Official. a. Typed Name (last, first, middle initial).
- 16.b. Title.
- c. Signature.
- 16.d. Date signed (4 digit year, 2 digit month, 2 digit day).
- First Endorsement. 17. To (Include ZIP Code).
- 19. Date (4 digit year, 2 digit month, 2 digit day).
- (1) Disposition will be accomplished under this case number. Please refer to this assigned case number in all correspondence pertaining to the above enclosures.
- 20. Plant Clearance Officer. a. Typed Name (last, first, middle initial).
- 20.b. Title.
Edition check comes first, ahead of any entry. Compare the printed date to not stated and replace anything older. Department-level supersession is simultaneous across the services, so a superseded blank is not merely out of date locally; the office receiving it is already working from the new field structure whichever branch it belongs to.
Work the printed sequence: header, body, signature block. The order is functional rather than decorative, since entries below frequently key to identifying data above them.
Mark inapplicable items N/A rather than leaving white space. Use the date format the form specifies. This matters more on Department forms than on service forms: the record may be reviewed by personnel outside your branch who share none of your office conventions.
Privacy Act Statement first, personal entries second. It names the authority for the collection, what the data is for, who else routinely sees it, and whether you have to answer at all.
Certification closes the form. Ink on paper, or a digital signature — normally CAC-applied — in software that supports it. Typed text in the signature box is a name, not an execution. Enter the date beside it before closing the file.
Check before submitting. The recurring failures are edition mismatch, gaps in required boxes, unreadable scanned handwriting, wrong date format, and certification without signature or date. Field-level questions go to the printed instructions, then to not stated, which is authoritative.
Send it as not stated or local guidance specifies. Save a copy. Cross-service and cross-agency routing is normal for Department forms, and a lost original outside your own organization is harder to chase down.
Related forms are found by number alone. The DD sequence is one unified Department-wide series, so a cited number resolves to exactly one document with no branch qualifier needed.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Revision follows directive changes, changed data requirements and amended notice language, unannounced. Verify not stated each time rather than trusting a saved copy — the cost of the check is seconds.
This page publishes a Defense document and explains its contents. It does not advise, does not rule on applicability, and determines nothing about how a completed form will be treated. Direct such questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 1640?
- DD Form 1640, Request for Plant Clearance, January 2016
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?