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DD Form 1772 is a Department of Defense form, not a service form: DD Form 1772, Magnetic Disc Library Transaction Record and Perpetual History, March 1988, used to Magnetic Disc Library Transaction Record and Perpetual History. The DD prefix is the operative fact. It means one blank serves every military department — Army, Navy, Air Force, Marine Corps, Space Force, Coast Guard under Defense jurisdiction — plus the defense agencies and combatant commands. No branch variant exists.
Authority: not stated prescribes it, not stated maintains it. Those two names settle most disputes about why the form is being asked for. Local commands add timing on top; the requirement itself comes from above them.
Use not stated, status not stated. Older printings circulate widely and lose their currency Department-wide the moment a new edition issues.
The set is PDF. Size: 1 pages, about 87 fields. Everything below refines that choice.
Take the fillable pdf unless you have a reason not to. Fillable means the boxes are real fields that accept typed text and retain it in the file. Printable means a flat blank — no fields, printer and pen only. The difference is not cosmetic: one produces a record that reproduces cleanly through scanning and forwarding, the other depends on penmanship.
Skip xfdl unless the viewer is already installed. It is the IBM Lotus Forms format, adopted Department-wide for electronic forms and still present in the set for that reason; ordinary pdf software reports it as unreadable.
Nothing costs anything here. Work in a full desktop pdf application rather than a browser preview; field behaviour in browsers is unreliable.
What the form asks for
- 1. Record number.
- 2. Disc serial number.
- 3. Date and time out, line 1.
- 4. Signed out by.
- 5. Date and time in.
- 6. Use.
- 7.a. Date and time opened.
- 7.b. Date and time closed.
- 8. Signed in by.
- 3. Date and time out, line 2.
- 4. Signed out by.
- 5. Date and time in.
- 6. Use.
- 7.a. Date and time opened.
- 7.b. Date and time closed.
- 8. Signed in by.
- 3. Date and time out, line 3.
- 4. Signed out by.
- 5. Date and time in.
- 6. Use.
- 7.a. Date and time opened.
- 7.b. Date and time closed.
- 8. Signed in by.
- 3. Date and time out, line 4.
Verify the edition before the first keystroke. The date on the form face should read not stated. If it does not, discard the file. Field numbering shifts between editions, and on a DD form the new layout reaches every receiving office in every service at once — there is no lag during which the old version is still normal somewhere.
Fill top to bottom. Identification, then substance, then certification — lower fields commonly derive from the header, and completing out of order produces internal contradictions a reviewer will catch.
Complete every field, N/A where an item does not apply, dates exactly as the form prescribes. A DD form crosses service lines, and a convention obvious in one branch is not obvious in the next.
The Privacy Act Statement precedes the personal data fields for a reason. It gives the collection authority, the principal purpose, the routine uses and whether disclosure is voluntary or mandatory. Read it while the disclosure decision is still yours to make.
Signature comes after everything else and must be a signature: pen, or a credentialed digital signature via Common Access Card. Typing does not qualify. Add the date at the same moment.
Review for the usual: old edition, blank required fields, illegibility on reproduction, date format, signature and date. Unclear entries — read the form face, then not stated; the directive prevails.
Send it as not stated or local guidance specifies. Save a copy. Cross-service and cross-agency routing is normal for Department forms, and a lost original outside your own organization is harder to chase down.
Look up cross-referenced forms by series and number. DD numbering is unified across the Department, which removes the usual step of identifying which service issued the thing.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Three drivers of revision: directive reissue, altered collection requirements, updated statutory notice text. No notification accompanies any of them, so download fresh and confirm not stated rather than reusing an archived file.
This page publishes a Defense document and explains its contents. It does not advise, does not rule on applicability, and determines nothing about how a completed form will be treated. Direct such questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 1772?
- DD Form 1772, Magnetic Disc Library Transaction Record and Perpetual History, March 1988
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?