Download the form
The scope here is Department-wide. DD Form 2259 — DD Form 2259, Report of Audit of Postal Accounts, January 1982. — exists to Report of Audit of Postal Accounts, and it applies across the services rather than inside one. That is what the DD prefix encodes: joint issue, single edition, every branch and defense agency working from identical paper.
Requirement traces to not stated; the form belongs to not stated. Everything about schedule sits below that in local instruction, which is where to ask if a date matters.
Use not stated, status not stated. Older printings circulate widely and lose their currency Department-wide the moment a new edition issues.
Available: PDF, across 2 pages, roughly 188 fields. That is the whole scope of the download decision.
Take the fillable pdf unless you have a reason not to. Fillable means the boxes are real fields that accept typed text and retain it in the file. Printable means a flat blank — no fields, printer and pen only. The difference is not cosmetic: one produces a record that reproduces cleanly through scanning and forwarding, the other depends on penmanship.
What the form asks for
- Activity Identification.
- Reason for audit. Press space bar to mark X if monthly.
- Mark X if Quarterly.
- Mark X if Semi-annual.
- Mark X if change of PFO, COPE, or postal clerk.
- Mark X if Special.
- Date of audit (year, month, day).
- Pay grade.
- Dollar value of account.
- Enter dollar value of Stamp Stock on Hand by Actual Count, Part 1
- Enter dollar value of Cash on Hand by Actual Count, Part 2
- Enter dollar value of Total Intransit Requisitions, Part 3
- Enter dollar value of Fixed Credits Advanced on P S Form 33 67
- Enter dollar value of Other Credits, explain in remarks field
- Enter dollar value of Total Amount Accounted For At Time Of Audit
- Enter dollar value of Overages or Shortages. Overages or Shortages in Excess of Tolerance Limits Will Be Handled in Accordance With Chapter 6, Volume 2.
- Money Order Account. Mark X if Money Order Account was audited as prescribed by D O D 4525.6-M, Chapter 11, Table 11-3.
- Serial numbers of Money Orders currently in individual's account: From.
- Serial numbers thru.
- Postage meter account. Mark X if daily submission of P S form 3602-P for each meter, to include cash to check transfers and submissions and registered cash remittances, have been checked and verified since the last audit. Tab over to enter date last audit conducted.
- Last audit conducted on (year, month, day).
- Remarks.
- Signature of individual being audited
- Signature of auditor.
Edition check comes first, ahead of any entry. Compare the printed date to not stated and replace anything older. Department-level supersession is simultaneous across the services, so a superseded blank is not merely out of date locally; the office receiving it is already working from the new field structure whichever branch it belongs to.
Fill top to bottom. Identification, then substance, then certification — lower fields commonly derive from the header, and completing out of order produces internal contradictions a reviewer will catch.
Mark inapplicable items N/A rather than leaving white space. Use the date format the form specifies. This matters more on Department forms than on service forms: the record may be reviewed by personnel outside your branch who share none of your office conventions.
Read the Privacy Act Statement before entering identifiers, not after. Four facts are in it: authority, purpose, routine uses, consequence of declining. Its placement ahead of the data fields is deliberate.
Signature comes after everything else and must be a signature: pen, or a credentialed digital signature via Common Access Card. Typing does not qualify. Add the date at the same moment.
Check before submitting. The recurring failures are edition mismatch, gaps in required boxes, unreadable scanned handwriting, wrong date format, and certification without signature or date. Field-level questions go to the printed instructions, then to not stated, which is authoritative.
Route it where not stated or local procedure directs, and keep a copy first. On a Department form the receiving office is frequently outside your own chain — another service, a defense agency, a joint command — which makes recovering a lost original slower than it would be internally.
Related forms are found by number alone. The DD sequence is one unified Department-wide series, so a cited number resolves to exactly one document with no branch qualifier needed.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Editions change when the prescribing directive is reissued, when the data collected changes, or when notice language is amended. None of that reaches you. Checking not stated at download is the entire defence, and it is cheaper than repeating a submission.
What is here is the blank form and a description of it. What is not here is legal guidance or any assurance about a particular filing — this page is not the issuing authority and does not speak for one. Those questions go to not stated, to your servicing administrative office, or to the authority identified in not stated.
Questions and answers
- What is DD Form 2259?
- DD Form 2259, Report of Audit of Postal Accounts, January 1982.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?