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Treat DD Form 494 as Department-level, which changes how you look for it. Title: DD Form 494, Court-Martial Data Sheet, October 1984. Function: Court-Martial Data Sheet. Because the number carries DD rather than a service prefix, the same edition covers all military departments and the defense agencies at once. Nobody issues a Navy copy or an Air Force copy.
not stated is the prescribing publication and not stated the office responsible for the document. Deadlines belong to local implementing guidance, not to either of those, so a submission date is a question for the receiving office.
Current edition is not stated, carried as not stated. Check that against any copy you already hold before doing anything else — Department-level revisions land everywhere simultaneously, so a stale file is stale across the whole Department.
Formats: PDF. Length 6 pages, approximately 200 entries.
All formats are free. One operational note: save the file locally and open it in a desktop reader. Browser-embedded viewers drop field properties and lose typed data without warning.
What the form asks for
- 1. OJAG number.
- 2. Name (last, first, middle initial).
- 4. Rank.
- 5. Unit/command name.
- Section A. Pretrial and trial procedure. 6.a. If a general court-martial, was the accused represented by civilian or military counsel of his/her own selection or by qualified counsel? Trial Counsel (TC). Press space bar to mark X in first box if yes, second box if no.
- Special court-martial convening authority (SPCMCA). X first box if yes, second box if no.
- General Court-Martial convening authority or Judge Advocate General (GMC/JA). X first box if yes, second box if no.
- Office of the Judge Advocate General (OJAG). X first box if yes, second box if no.
- 6.b. If not, did the accused waive his/her right to representation? TC: X first box if yes, second box if no.
- SPCMCA. X first box if yes, second box if no.
- GMC/JA. X first box if yes, second box if no.
- OJAG. X first box if yes, second box if no.
- 7. Does the record show place, date and hour of each session, the assembly and each opening and closing thereafter? TC: X first box if yes, second box if no.
- SPCMCA. X first box if yes, second box if no.
- GMC/JA. X first box if yes, second box if no.
- OJAG. X first box if yes, second box if no.
- 8.a. Are all convening and amending orders of courts to which charges were referred entered in the record? TC: X first box if yes, second box if no.
- SPCMCA. X first box if yes, second box if no.
- GMC/JA. X first box if yes, second box if no.
- OJAG. X first box if yes, second box if no.
- 8.b. Are court members named in the convening orders, detailed military judge if any, counsel and the accused accounted for as present or absent? TC: X first box if yes, second box if no.
- SPCMCA. X first box if yes, second box if no.
- GMC/JA. X first box if yes, second box if no.
- OJAG. X first box if yes, second box if no.
Start by matching the printed date to not stated. Old blanks accumulate in shared folders for years. Because the Department reissues to all services in one action, nobody is still accepting the previous layout by local custom.
Unclear entries — read the form face, then not stated; the directive prevails.
Submit to the office named in not stated or in local instruction; retain a duplicate before it leaves. Joint routing often sends a DD form across organizational boundaries, and tracing one afterward is not a same-day matter.
A number is a complete address in the DD series. Because the sequence is Department-level and not duplicated per service, there is nothing further to specify.
Where a procedure cites both a service form and a DD form, the two are unconnected. Service numbering answers to a service proponent, DD numbering to not stated or another Department office, and the two sequences were never aligned. Matching numbers mean nothing whatever.
Editions change when the prescribing directive is reissued, when the data collected changes, or when notice language is amended. None of that reaches you. Checking not stated at download is the entire defence, and it is cheaper than repeating a submission.
This page publishes a Defense document and explains its contents. It does not advise, does not rule on applicability, and determines nothing about how a completed form will be treated. Direct such questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 494?
- DD Form 494, Court-Martial Data Sheet, October 1984
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?