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Treat DD Form 1118 as Department-level, which changes how you look for it. Title: DD Form 1118, Unit Mail Clerk's Receipt for Funds and Purchase Record, March 1956. Function: Unit Mail Clerk's Receipt for Funds and Purchase Record. Because the number carries DD rather than a service prefix, the same edition covers all military departments and the defense agencies at once. Nobody issues a Navy copy or an Air Force copy.
Requirement traces to not stated; the form belongs to not stated. Everything about schedule sits below that in local instruction, which is where to ask if a date matters.
Use not stated, status not stated. Older printings circulate widely and lose their currency Department-wide the moment a new edition issues.
Formats: PDF. Length 1 pages, approximately 27 entries. Pick on the basis of how you will complete it.
Default to fillable pdf, print only when you must. The fillable file stores what you type; the printable file is a blank picture. A Department form often travels further than a service form — scanned, emailed, forwarded to an agency that never saw the original — and typed text is what survives that.
What the form asks for
- Press this Reset button to clear the data from all fields.
- Specify other items.
- Specify other items purchased.
- Date.
- Number.
- Received from: last name, first name, middle initial.
- Grade.
- Social Security Number. Do not include dashes.
- Organization.
- Amount received (dollars only).
- Amount received (cents only).
- Items purchased: Mark X if money orders.
- Mark X if envelopes.
- Mark X if stamps.
- Mark X if other.
- Received For: Press space bar to mark X if Money Orders.
- Mark X if envelopes.
- Mark X if stamps.
- Mark X if other.
- Value of purchases (dollars only).
- Value of purchases (cents only).
- Amount due to purchaser (dollars only).
- Amount due to purchaser (cents only).
- Signature of unit mail clerk.
Start by matching the printed date to not stated. Old blanks accumulate in shared folders for years. Because the Department reissues to all services in one action, nobody is still accepting the previous layout by local custom.
Sequence matters. Identification precedes content, content precedes certification, because the lower half of a form is generally conditioned on the upper half.
Mark inapplicable items N/A rather than leaving white space. Use the date format the form specifies. This matters more on Department forms than on service forms: the record may be reviewed by personnel outside your branch who share none of your office conventions.
Privacy Act Statement first, personal entries second. It names the authority for the collection, what the data is for, who else routinely sees it, and whether you have to answer at all.
Certification closes the form. Ink on paper, or a digital signature — normally CAC-applied — in software that supports it. Typed text in the signature box is a name, not an execution. Enter the date beside it before closing the file.
Check before submitting. The recurring failures are edition mismatch, gaps in required boxes, unreadable scanned handwriting, wrong date format, and certification without signature or date. Field-level questions go to the printed instructions, then to not stated, which is authoritative.
Send it as not stated or local guidance specifies. Save a copy. Cross-service and cross-agency routing is normal for Department forms, and a lost original outside your own organization is harder to chase down.
Related forms are found by number alone. The DD sequence is one unified Department-wide series, so a cited number resolves to exactly one document with no branch qualifier needed.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Three drivers of revision: directive reissue, altered collection requirements, updated statutory notice text. No notification accompanies any of them, so download fresh and confirm not stated rather than reusing an archived file.
This page publishes a Defense document and explains its contents. It does not advise, does not rule on applicability, and determines nothing about how a completed form will be treated. Direct such questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 1118?
- DD Form 1118, Unit Mail Clerk's Receipt for Funds and Purchase Record, March 1956
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?