Download the form
Treat DD Form 1131 as Department-level, which changes how you look for it. Title: DD Form 1131, Cash Collection Voucher, December 2003. Function: Cash Collection Voucher. Because the number carries DD rather than a service prefix, the same edition covers all military departments and the defense agencies at once. Nobody issues a Navy copy or an Air Force copy.
Authority: not stated prescribes it, not stated maintains it. Those two names settle most disputes about why the form is being asked for. Local commands add timing on top; the requirement itself comes from above them.
Use not stated, status not stated. Older printings circulate widely and lose their currency Department-wide the moment a new edition issues.
The set is PDF. Size: 1 pages, about 55 fields. Everything below refines that choice.
Default to fillable pdf, print only when you must. The fillable file stores what you type; the printable file is a blank picture. A Department form often travels further than a service form — scanned, emailed, forwarded to an agency that never saw the original — and typed text is what survives that.
What the form asks for
- 2. Receiving office collection voucher number.
- 1. Disbursing office collection voucher number.
- 3. Receiving office. a. Activity (Name and location, include Zip code).
- 3.b. Received and forwarded by (Printed name and title).
- 3.c. Receiving office DSN telephone number.
- 3.d. Date (4 digit year, 2 digit month, 2 digit day).
- 4. Disbursing office. a. Activity (Name and location, include Zip code).
- 4.b. Disbursing officer (Printed name and title).
- 4.c. Disbursing office commercial telephone number (include area code).
- 4.c. Disbursing office DSN telephone number.
- 4.d. Disbursing station symbol number.
- 4.e. Date (4 digit year, 2 digit month, 2 digit day).
- 5. Period. a. From:
- 5.b. To:
- 7. Date received (4 digit year, 2 digit month, 2 digit day), line 1.
- 7. Name of remitter and description of remittance.
- 8. Detailed description of purpose for which collections were received.
- 9. Amount.
- 10. Accounting classification.
- 7. Date received, line 2.
- 7. Name of remitter and description of remittance.
- 8. Description of purpose.
- 9. Amount.
- 10. Accounting classification.
Edition check comes first, ahead of any entry. Compare the printed date to not stated and replace anything older. Department-level supersession is simultaneous across the services, so a superseded blank is not merely out of date locally; the office receiving it is already working from the new field structure whichever branch it belongs to.
Sequence matters. Identification precedes content, content precedes certification, because the lower half of a form is generally conditioned on the upper half.
Nothing stays blank. N/A on an inapplicable item, because an empty box is indistinguishable from a skipped question and the form returns for it. Dates follow the format printed beside the field, not local habit — a joint form is read by clerks in several services with different date conventions, and ambiguity is expensive.
The Privacy Act Statement precedes the personal data fields for a reason. It gives the collection authority, the principal purpose, the routine uses and whether disclosure is voluntary or mandatory. Read it while the disclosure decision is still yours to make.
Signature comes after everything else and must be a signature: pen, or a credentialed digital signature via Common Access Card. Typing does not qualify. Add the date at the same moment.
Final pass, against the standing defect list: superseded edition, empty mandatory fields, handwriting illegible after scanning, non-conforming dates, missing signature or date. For anything ambiguous in a specific field, the form's own instructions come first and not stated controls where the two differ.
Send it as not stated or local guidance specifies. Save a copy. Cross-service and cross-agency routing is normal for Department forms, and a lost original outside your own organization is harder to chase down.
Look up cross-referenced forms by series and number. DD numbering is unified across the Department, which removes the usual step of identifying which service issued the thing.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Editions change when the prescribing directive is reissued, when the data collected changes, or when notice language is amended. None of that reaches you. Checking not stated at download is the entire defence, and it is cheaper than repeating a submission.
Limits of this page: it distributes a published Department of Defense document and describes it. No legal advice, no procedural ruling, no statement about whether any submission will be accepted. Applicability, eligibility and procedure belong to not stated, to a servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1131?
- DD Form 1131, Cash Collection Voucher, December 2003
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?