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Treat DD Form 2086-1 as Department-level, which changes how you look for it. Title: DD Form 2086-1, Record of Freedom of Information Processing Cost for Technical Data, July 1997. Function: Freedom of Information (FOI) Processing Cost for Technical Data. Because the number carries DD rather than a service prefix, the same edition covers all military departments and the defense agencies at once. Nobody issues a Navy copy or an Air Force copy.
Requirement traces to not stated; the form belongs to not stated. Everything about schedule sits below that in local instruction, which is where to ask if a date matters.
Edition not stated, status not stated. That comparison is the first thing worth making, because a DD form supersedes centrally and an old copy in a shared drive is out of date for every office, not just yours.
The set is PDF. Size: 2 pages, about 80 fields. Everything below refines that choice.
Fillable pdf is the default choice. Its boxes hold typed entries inside the document; the printable release is a static image of the same page with no interactive layer. Since DD forms routinely cross between services and agencies before they are filed, typed entries matter more here than on a form that stays inside one office.
What the form asks for
- 1. Request number. First two digits are calendar year followed by a dash, then component's request number.
- 2. Type of request. Press space bar to mark X in first box if initial, second box if appeal.
- 3. Date completed (four digit year, two digit month, two digit day).
- Enter total clerical hours (E-9/G S -8 and below) to nearest 15 minutes. Enter total search time (time expended in locating material from files).
- Cost. (Total hours of search time multiplied by clerical hourly rate of $13.25.). Chargeable to all requesters.
- Total hours of Review/excising (time expended determining whether document must retain classification or whether some information could be excised, permitting declassification).
- Cost. (Total hours multiplied by clerical hourly rate of $13.25). Chargeable to all requesters.
- Total hours of Correspondence and forms preparation (preparation of all correspondence and forms needed to respond to the request).
- Cost. Total hours multiplied by clerical hourly rate of $13.25.
- Total hours spent on Other activity, such as duplicating, hand carrying, restoring files, et cetera).
- Cost. Total hours multiplied by clerical hourly rate of $13.25.
- Enter total hours of time at Minimum charge.
- Cost. Minimum charge hours multiplied by clerical hourly rate of $8.30.
- Enter total professional hours, to nearest 15 minutes. O-1, O-6/G S -9, G S -15. Search time.
- Cost. Total search hours multiplied by actual professional hourly rate. Chargeable to all requesters.
- Total Review/excising hours.
- Cost. Review/excising hours multiplied by actual professional hourly rate. Chargeable to all requesters.
- Total hours of Coordination/approval/denial. Time spent coordinating with other interested agencies and obtaining approval or denial.
- Cost. Total coordination hours multiplied by actual professional hourly rate.
- Total hours of Other activity.
- Cost. Total hours of Other activity multiplied by actual professional hourly rate.
- Total hours of Minimum charge time.
- Cost. Total minimum charge multiplied by one half professional hourly rate.
- Executive Hours (O-7, G M - 1 - 6, or E S 1 and above), to the nearest 15 minutes. Total hours of search time.
Edition check comes first, ahead of any entry. Compare the printed date to not stated and replace anything older. Department-level supersession is simultaneous across the services, so a superseded blank is not merely out of date locally; the office receiving it is already working from the new field structure whichever branch it belongs to.
Unclear entries — read the form face, then not stated; the directive prevails.
Send it as not stated or local guidance specifies. Save a copy. Cross-service and cross-agency routing is normal for Department forms, and a lost original outside your own organization is harder to chase down.
A number is a complete address in the DD series. Because the sequence is Department-level and not duplicated per service, there is nothing further to specify.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Revision follows directive changes, changed data requirements and amended notice language, unannounced. Verify not stated each time rather than trusting a saved copy — the cost of the check is seconds.
This page publishes a Defense document and explains its contents. It does not advise, does not rule on applicability, and determines nothing about how a completed form will be treated. Direct such questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2086-1?
- DD Form 2086-1, Record of Freedom of Information Processing Cost for Technical Data, July 1997
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?