Download the form
The scope here is Department-wide. DD Form 2086 — DD Form 2086, Record of Freedom of Information Processing Cost, January 2003 — exists to Freedom of Information (FOI) Processing Cost, and it applies across the services rather than inside one. That is what the DD prefix encodes: joint issue, single edition, every branch and defense agency working from identical paper.
not stated is the prescribing publication and not stated the office responsible for the document. Deadlines belong to local implementing guidance, not to either of those, so a submission date is a question for the receiving office.
Current edition is not stated, carried as not stated. Check that against any copy you already hold before doing anything else — Department-level revisions land everywhere simultaneously, so a stale file is stale across the whole Department.
Available: PDF, across 2 pages, roughly 61 fields. That is the whole scope of the download decision.
Take the fillable pdf unless you have a reason not to. Fillable means the boxes are real fields that accept typed text and retain it in the file. Printable means a flat blank — no fields, printer and pen only. The difference is not cosmetic: one produces a record that reproduces cleanly through scanning and forwarding, the other depends on penmanship.
Skip xfdl unless the viewer is already installed. It is the IBM Lotus Forms format, adopted Department-wide for electronic forms and still present in the set for that reason; ordinary pdf software reports it as unreadable.
Nothing costs anything here. Work in a full desktop pdf application rather than a browser preview; field behaviour in browsers is unreliable.
What the form asks for
- Enter request number. First two digits are calendar year followed by a dash, then the component's request number
- 2. Type of request. Press space bar to mark X in first box if initial, second box if appeal.
- 4. Action office.
- Enter date completed. Enter as four digit year, two digit month, two digit day.
- Enter total clerical hours (E-9/G S -8 and below) to the nearest 15 minutes. Search (Time spent locating the information from the files.)
- Cost. (Total hours multiplied by clerical hourly rate of $20.00)
- Review/excising (Time spent reviewing the document and determining if it must retain classification or if certain information could be excised, allowing declassification.) Enter hours.
- Cost.
- Total hours spent on other activity. (Such as duplicating, hand carrying, restoring files)
- Cost.
- Enter total professional hours to the nearest 15 minutes.. O-1, O-6/G S -9, G S -15. Search.
- Cost. (Total hours multiplied by professional hourly rate of $44.00)
- Review/excising. Total hours.
- Cost.
- Other activity, coordination or denial. Total hours.
- Cost.
- Enter total executive hours to the nearest 15 minutes. O-7, G S -16/E S 1 and above. Search.
- Cost. (Total hours multiplied by executive hourly rate of $75.00)
- Review/excising, total hours.
- Cost.
- Other, including coordination/approval/denial, total hours.
- Cost.
- Computer search. Enter total hours of machine time (not PC, desktop, or laptop), when the amount of time required to complete a search on a government owned (not leased) computer is known and hourly operating costs are available).
- Enter hourly rate for computer search time, if known.
Start by matching the printed date to not stated. Old blanks accumulate in shared folders for years. Because the Department reissues to all services in one action, nobody is still accepting the previous layout by local custom.
Unclear entries — read the form face, then not stated; the directive prevails.
Route it where not stated or local procedure directs, and keep a copy first. On a Department form the receiving office is frequently outside your own chain — another service, a defense agency, a joint command — which makes recovering a lost original slower than it would be internally.
A number is a complete address in the DD series. Because the sequence is Department-level and not duplicated per service, there is nothing further to specify.
Do not read across from a service number. DA numbering is Army-specific under an Army proponent; DD numbering is Department-wide under not stated or an equivalent Department office. The sequences are unrelated, so identical digits in each identify two different documents. Read the prefix, not the digits.
Revision follows directive changes, changed data requirements and amended notice language, unannounced. Verify not stated each time rather than trusting a saved copy — the cost of the check is seconds.
This page publishes a Defense document and explains its contents. It does not advise, does not rule on applicability, and determines nothing about how a completed form will be treated. Direct such questions to not stated, to the servicing personnel office, or to the office designated in not stated.
Questions and answers
- What is DD Form 2086?
- DD Form 2086, Record of Freedom of Information Processing Cost, January 2003
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?